How to send your final PAYE submission for the tax year
This blog gives an overview of how to send your final PAYE submission for the tax year to HMRC. It is based on information obtained from the HMRC web site https://www.gov.uk/payroll-annual-reporting/send-your-final-payroll-report
Overview of How to send your final PAYE submission for the tax year
As an employer running payroll, you need to:
- report to HM Revenue and Customs (HMRC) on the previous tax year (which ends on 5 April) and give your employees a P60
- prepare for the new tax year, which starts on 6 April
|What you need to do||When|
|Send your final payroll report of the year||On or before your employees’ payday|
|Update employee payroll records||From 6 April|
|Update payroll software||From 6 April|
|Give your employees a P60||By 31 May|
|Report employee expenses and benefits||By 6 July|
Send your final payroll report
You have to send your final Full Payment Submission (FPS) on or before your employees’ last payday of the tax year (which ends on 5th April). You should put “Yes” in the “Final submission for year” field in your payroll software.
If you run more than one payroll under the same PAYE reference (for example for employees you pay weekly and monthly), you should include the end of year information in your last report.
You will need to send extra forms to HMRC if you claimed a National Insurance holiday for new employers.
When to send an Employer Payment Summary (EPS)
You should send your final report in an EPS rather than an FPS if you:-
- Forgot to put “Yes” in the “Final Submission for year” field in your last FPS
- Did not pay anyone in the final pay period of the tax year
- Sent your final FPS early and you did not pay anyone for one or more full tax months in the last tax year
If you are late sending your final report
You should send HMRC an FPS if you make the submission to HMRC on or before 19th April.
Otherwise, you should send an Earlier Year Update (EYU). When you submit the EYU, you should give the difference between your last report and the final figures for the tax year.
“Week 53” Payments
If you pay your employees weekly, fortnightly or every four weeks, you may need to make a “week 53” payment in your final FPS of the year.
Your payroll software will be able to work out “week 53” payments for you.
In the “tax week number” field of the FPS (Full Payment Submission), you should put:-
- 53 if you pay your employees weekly
- 54 if you pay your employees fortnightly
- 56 if you pay your employees every four weeks
If you make a mistake
When you submit your final FPS (Full Payment Submission) of the year, you may make a mistake. What you need to do will depend on the type of mistake that you have made and when you discover that you have made it.
If you make a wrong payment or deduction and discover this before 19th April you should send HMRC an additional FPS (Full Payment Submission) with corrected year to date figures. You should enter “0” in the “Pay this period” field.
If you make a wrong payment or deduction and discover this after 19th April you should send HMRC an EYU (Earlier Year Update) showing the difference between the amounts on the wrong FPS and the correct year to date amounts.
If you submit the wrong payment date and discover this error by 5th April, you should send an additional FPS (Full Payment Submission) with the correct payment date. You should put “0” in the “Pay in this Period” field and give the year to date figures.
For further information on how to send your final PAYE submission for the tax year please contact Stallion Accountancy Services.